The ability to collaborate is an essential skill in nearly all workplaces. This is for good reason, too, since a Fierce, Inc. study reveals that 86 percent of respondents found a lack of collaboration or ineffective communication to be the culprit behind workplace failures.

While collaboration once looked like walking over to a coworker’s desk to ask a question or scheduling a meeting to touch base, technology has completely transformed this aspect of work. The bulk of collaboration now takes place online, and 83 percent of knowledge workers find technology necessary for effective collaboration.

Given the emphasis modern businesses place on teamwork and collaboration, finding ways to maintain that attitude in the digital workplace is crucial. This is particularly true today, as the coronavirus forces many to adjust to work-from-home environments.

Microsoft Teams: The Business Communication Software You Need

Microsoft Teams is one of the collaboration applications out there looking to transform the way teams work together. With over 330,000 companies worldwide using it to maintain clear lines of communication within their teams, it’s definitely one to consider integrating into your own business.

Teams, like other collaborative communication software, provides basic communication features like Voice over IP calls, text, and video chat. It is available both on desktop and mobile, featuring compatibility with Windows, Mac, Linux, Android, and IOS.

Why use Microsoft Teams

Here are five simple reasons why shifting over to Microsoft Teams is the best investment you can make during this quarantine season.

  • Collaborate in real-time as if you were in the office

    Microsoft Teams’ comprehensive functionality allows for seamless collaboration with your employees and business partners. One of the greatest challenges of working from home is the lack of face-to-face interaction, but with this software, a connection is possible with the touch of a button. It allows for high-quality video calls with simultaneous multi-user screen sharing—a functionality most providers don’t have.

    Channels are great for separating discussions of those in different departments and even smaller teams for easier and filterable communication, avoiding unnecessary messages popping up on unrelated boards. This really helps employees of the same team communicate as effectively as if they were seated right next to each other.

  • Bring your files into the cloud and out of your office

    The nature of team collaboration has transformed over the years. With an increasing number of workers seeking flexibility, remote working is becoming more commonplace, transforming the office into an online hub instead of a physical location. Microsoft’s unique ecosystem makes collaboration a breeze by allowing you to access your files from anywhere.

  • Integrate business applications and Office 365

    Just like any other communications tool, Teams can integrate well with a majority of work-related business software. This seamless switching allows for easier access to files and data necessary to work efficiently, as well as making way for more productivity-enhancing programs.

    What gives Microsoft Teams an edge, however, is that it’s made by Microsoft—meaning its compatibility and service is streamlined for Microsoft Office 365. A majority of businesses utilize the Microsoft Office suite for a variety of functions, and Teams will help in efficiently integrating that to your daily life.

  • Automate business processes

    Automation has transformed the business world in many ways, one of the most notable being a major uptick in productivity and time savings. Microsoft Teams supports intelligent communications by offering automation, notification settings, and bots, ensuring your team is able to work as efficiently as possible. The integration of preferred tools further heightens productivity by allowing workers to focus on tasks that require their expertise instead of just tasks that take up time.

  • Enjoy a high level of security

    One of the biggest advantages Microsoft Teams provides over other collaboration software options is their commitment to security and compliance. Any data—whether stored or being sent—in the cloud or via email is encrypted. Microsoft Teams also meets EUMC and HIPAA regulations, offering additional security features such as multi-factor authentication and secure guest access. You’ll be able to rest easy, knowing your business data is safe and secure.

Conclusion

Microsoft Teams is one of the best solutions for business communication for small businesses to take advantage of. You can start with their free plan to keep your business running through the quarantine period and simply discontinue it if you find that you don’t need it afterward! If you’re looking for something a little more robust with comprehensive features, though, check out their plans and pricing.

Are you a small business looking for an IT service that can help you utilize the most out of your current software and point you to the ones your business truly needs? Get in touch with us now and schedule a consultation with one of our experts today!