If you’re like most homeowners, you probably have locks on your front door to keep thieves at bay. You might even have a security system in place to monitor everyone coming in and out of your house. The same principles should also be applied to your business, and not just in the physical sense.

Every business has in its possession some sensitive information that shouldn’t be seen by outside parties. It could be customer and employee data, bank information, product blueprints, and/or number of other sensitive items. To protect this confidential information from falling into the hands of hackers, you’ll need to do better than use a strong password. Something you should be implementing is two-factor authentication (2FA) to add an extra layer of security across all your accounts.

What is two-factor authentification (2FA)?

Two-factor authentication or 2FA is adding an extra layer of security to your accounts to make them harder for cybercriminals to access your sensitive information. 2FA involves a combination of the following factors: something you know, something you have, and something you are. Something you know could be a password, a PIN, or a lock screen pattern. Something you have could be things like a physical key, an SMS code sent to your phone, or an electronic token. Meanwhile, something you are entails the use of biometrics such as fingerprints, retinas, voices, and faces. With 2FA, you’ll only be able to log into a certain account when you enter two of these credentials.

Why is 2FA important for your business?

2FA provides a ton of benefits for your business. For starters, it protects your systems and accounts from being accessed with just a single password. Passwords can often be weak and easy to disseminate, making you vulnerable to phishing or malware attacks. Even strong passwords are susceptible to being cracked with the right tools. 2FA prevents these incidents as an attacker would need more than just a password alone to access your data. Only people who can verify a second-level of authentication can access the account and any data within. What’s more, if your business uses remote access to gain entry to a system or network, a 2FA system can help people in your team maintain their security even when working remotely.

How to set-up two-factor authentication

Enabling two-factor authentication usually hinges on the built-in settings or security sections of the software and services your business uses, like Gmail, Microsoft Office 365, or Amazon. The service would typically ask you to provide your current credentials and ask what kind of authentication you would like to use. Most of the time, they would send codes to your phone or through a mobile authenticator app to confirm the change in settings. Once you supply the token, the service would be able to verify the change and apply it the next time you log in. You would then be asked to provide a code every time you want to gain access to your account.

Hackers are getting smarter when it comes to the methods they use to access your sensitive information. It’s all the more important to put the necessary security measures (like 2FA) in place to protect your data. You wouldn’t leave your front door open, so don’t leave your network open. Should you need help with protecting every level of your company and operations, get in touch with us today to see how we can help.